Cyber-attacks are becoming increasingly common, with some very high profile cases hitting the news recently proving that almost any organisation large or small is at risk. In fact, research by Symantec found that 75% of businesses have suffered some form of cyber-attack in the past year. When you’ve got highly sensitive business data locked away, the consequences of it falling into the wrong hands or becoming inaccessible can be dire. Let’s look at some of the key steps every business should be taking to protect themselves from cyber-crime and viruses.
1) Set strong passwords
It goes without saying that you should never share your passwords or use any personal data such as names, addresses or important dates. Strong passwords typically contain 8-10 characters and contain a mix of letters, numbers and at least one capital letter. You should also consider refreshing your passwords every 90 days.
2) Put up a firewall
Firewalls protect your entire network by controlling the traffic that comes in and out of your business. They’re an essential for any business large or small.
3) Install anti-virus protection
Should an unwanted visitor be able to access your network, anti-virus and anti-malware software will offer some protection to your devices.
4) Update software regularly
There is little point investing in top of the range technology if you are not going to maintain it. Regular updates should be performed to make sure it’s security protection is up-to-date and ready to protect you from the most recent viruses and cyber threats.
5) Secure mobile devices
Many businesses now rely on employees working remotely on their laptops, tablets and mobile phones. This is great for flexible working but poses a significant security threat if they get lost or stolen. A simple but effective step is to encrypt your devices so the data can only be read if the correct password is entered.
6) Perform data back-ups regularly
If you lose your data, you’re in big trouble. Performing regular backups will help ease the impact if you were to lose your data. Backups should be performed at least once a week to an external hard drive or the cloud. If you’re using cloud based software like Pegasus Business Cloud this is done automatically by the cloud server provider for ease and extra peace of mind. matters.
7) Remind your employees of internet dangers
It’s easy for unsuspecting employees to click on dubious links in emails without knowing they were harmless, and before you know it, the majority of your organisation has been struck down by a nasty virus. It doesn’t hurt to send out reminder emails to staff from time-to-time recapping the dangers of clicking on links from unknown sources. Your IT department will thank you for it.
Unfortunately in today’s climate, you are never going to eliminate the risk of cyber-attacks completely, as even the largest of organisations have found recently. However by implementing some of the above steps you are making every effort to proactively manage the risk. Setting strong passwords, implementing firewalls, staying on top of updates, educating employees and regularly backing up your data are very simple, yet effective steps for keeping your business safe.
Join the o-a-sys team and J & J Systems UK Limited on Wednesday 5th July at Legoland Windsor as we discuss Pegasus Software and Cyber Crime. For more information and to book your places visit www.o-a-sys.co.uk/how-will-you-build-your-software
In today’s ever changing business environment, businesses need to be one step ahead of the competition at all times. That means staying on top of technology and turning business data into usable information, known as business intelligence. Business intelligence can be a valuable addition to any business strategy to drive growth; not only can it aid decision making, but it can improve productivity and ROI too. How can business intelligence help grow your organisation?
1) Make faster and more confident decisions
In days gone by, individual departments within a business would record and store data making it difficult and time consuming to collate information across the business and make decisions. By the time a decision was made, the situation would most likely have changed. Business intelligence software helps you stay one step ahead by allowing you to access to real-time graphs and spreadsheets, giving you complete visibility of the entire organisation in one place. This means you can make up-to-the minute decisions confidently and quickly.
2) Satisfied customers and better customer retention
You think you know your customers, but do you really? Do you know what products they buy and when they buy them? How long does it take them to reach the purchase decision and what other products do they look at? How often do they return to re-purchase from you and what challenges are they facing as a business? Business intelligence software will ensure you know your customers inside out giving you an insight into their patterns and behaviour, so you can offer the best products and service to retain them.
3) Plan for the future and be proactive
Businesses always have, and always will, face uncertainty about the future. This is particularly topical at the moment with Brexit underway. Business intelligence can help minimise the risk of uncertainty by giving you an insight into how your business has performed historically. It can help you take proactive actions to predict and manage changes and reduce the impact any changes have on your business.
4) Empower employees
Don’t keep information hidden away for only the top management to see. If business data is accessible for everyone to see and use it can help them make more insightful decisions from the “shop floor” which can have huge benefits for the overall success of an organisation. Plus, it’ll empower and motivate your employees are drive productivity in the longer term.
5) Make the data you need
The beauty of business intelligence software is you can access the exact information you want, when you need it. No more guess work or hours crunching the numbers. A well implemented business intelligence solution will give you the ability to correlate your data how it suits you, and share it easily with other employees and managers across your business.
6) Save time
One of the simplest, yet biggest benefits of a good business intelligence solution is the time saving it can offer. Inputting data can be an arduous and costly task, especially in time and cash strapped organisations. Business intelligence software can generate reports at the click of a button where most of the leg work has already been done so you can focus your time where it really matters.
Do you think your organisation could benefit from some of the above? Maybe it’s time to think about investing in a new business intelligence solution? Opera 3 has award-winning business intelligence , functionality which can provide valuable insight for your business. Contact us , to learn more and to discuss your requirements.
Guy Atkins, Managing Director, Jo Bird Ltd
Jerry Anderson, Director, Agripower Contractors
Amna Ijaz, Financial Controller, Rigby & Peller
Russell Bartlett, Payroll Manager, Celtic Manor
Paul Goldfinch, Managing Director, Polar Krush
Jerry Anderson, Director, Agripower Contractors
Sandra Lay, Finance Manager, Swift Clean